Home Our Services - Canvas Printing - Personalized Gifts - Print And Packaging - Decals and Stickers - Banners, Posters, Signs - Events and Exhibitions - Vehicle Branding Blogs About Us Contact Us
OBL Print Shop - Best Printing Press in Dubai, UAE.

Guide to In-House Outsourced Printing for a Printing Shop

Home >> Blogs >> Guide to In-House Outsourced Printing for a Printing Shop

Guide to In-House  Outsourced Printing for a Printing Shop

A printing shop must make a critical choice about their demands. Whether to invest in internal resources or outsource their needs to a specialized provider. Understanding the benefits and disadvantages of each solution will enable you to make an intelligent decision. Companies like OBL Prints use both approaches but it is important to know everything about them before engaging.


In-House Printing: What Is It?

The term "in-house print duties " describes the practice of handling chores on-site rather than utilizing outside services. It enables people and companies to fully control every aspect of the print duties, from design conception to product delivery. You can completely personalize your prints by bringing the process in-house, guaranteeing that they are exactly in line with your vision.


Benefits of Internal Printing


1. Cost-cutting and Management

Saving money is one of the main benefits of in-house print duties. Businesses can save their long-term costs dramatically by doing away with the requirement for outside services. You also have complete control over your tasks, enabling you to cut expenses by printing only what you require, when you require it.


2. Greater Speed of Turnaround

Time is important in the hectic work world of today. Since you aren't dependent on the schedules of outside providers, in-house printing allows you to benefit from quicker turnaround times. Quickly taking care of urgent requirements can increase your operational effectiveness and client response.


3. Flexibility and Customization

You have the option to modify your prints in accordance with your unique requirements when you print in-house. You have full control over the paper quality, design and finishing touches for customized marketing materials as well as reports. This versatility enables you to develop a distinctive brand identity and successfully target your customers.


4. Confidentiality Preserved

Maintaining secrecy is crucial for companies working with sensitive information. With in-house print duties, you have complete control over the process, which increases security. This reduces the possibility that private information may end up in the wrong hands, protecting your company's reputation and the confidence of your customers.


5. Superior Quality Control

With in-house print duties, you have complete control over the print quality. You may make sure that the output's colors, textures, and general appearance all exactly match your expectations. This degree of quality assurance improves brand coherence and professionalism, making a lasting impact on your stakeholders and customers.


Disadvantages of In-House Printing


1. High startup investment

Equipment, software, and training must be purchased and implemented for in-house print duties. The price of buying printers, scanners, and similar technology might be high depending on your company's demands. Prior to deciding to invest in in-house print duties, it is essential to thoroughly assess your budget and anticipated output.


2. Limited Printing Volume

While in-house print duties gives you more control and flexibility, it also has print capacity restrictions. Outsourcing could be a better choice if your company needs specialist equipment or high numbers of prints. Analyze your printing demands to see if your in-house resources can meet your production goals.


3. Requirements for Expertise and Skill

Internal equipment requires specialized workers to operate and maintain. You should spend money on sophisticated printing job management training or expert staffing. In addition to machine operation, design software competency and troubleshooting skills are also essential knowledge. Make sure you have the tools you need to support these skill demands.


4. Costs of Maintenance and Consumables

In-house print duties includes an initial investment, continuous maintenance, and consumable costs. Supplies like as toner, ink, and cartridges need to be replaced and maintained on a regular basis. These expenses may add up over time and affect your total spending plan. When assessing the cost-effectiveness of in-house print duties, take these costs into account.


5. Resource and Time Intensive

Your company will need to devote time and resources to managing internal processes. Printing duties, such as equipment setup and technical problems, can take your focus away from important work. To make sure that in-house print duties does not reduce productivity overall, evaluate your company's ability to allocate time and resources.


Creating Your Own Printing Studio in-House

Setting up a separate location for your studio is crucial before stepping into the realm of in-house printing. Locate a location with good lighting and enough space for your tools and supplies. To build a cozy and well-organized workstation that improves your experience, take into account aspects like ventilation and storage.


Important Tools for In-House Printing

You will require a number of essential pieces of equipment to start your road toward in-house print duties. A professional-grade printer, a computer equipped with design software for creating and modifying print files, and numerous finishing equipment, such as cutting, trimming, and binding implements are among them. To guarantee regular and extraordinary outcomes, make an investment in dependable equipment.


Selecting the Best Printing Methods

With in-house printing, you can experiment with a variety of methods to get the required results. Each technology, from age-old ones like offset printing and screen printing to more contemporary ones like digital printing and dye-sublimation, has distinct benefits and is best suited for certain uses. Select the approach that best fits the needs and constraints of your project.


Increasing Efficiency for Internal Printing

When it comes to in-house print duties, efficiency is crucial. Organize your operations in a logical manner to speed up your productivity and save time. To ensure consistent output, organize your files, keep a well-organized inventory of your supplies, and fine-tune your settings. By increasing productivity, you can create more prints in less time, freeing you time to concentrate on what really matters: your creativity.


Controlling the Quality to Ensure Professional Results

Print quality must be constant if you want professional results. To get precise colors and properly reproduce your ideas, calibration and color management are essential. To ensure that your prints reflect your artistic intent, regularly calibrate your printer and monitor and employ color profiles. Don't skimp on quality; it's what makes your work stand out.


Business Printing Done in-House

In-house print duties has several advantages for companies of all sizes. They gain authority over packaging, branding materials and promotional goods by bringing their requirements in-house. Businesses can retain a consistent visual identity and react rapidly to market needs thanks to this. Long-term cost savings are achieved by eliminating outsourcing and enhancing flexibility with in-house print duties.


In-House Printing Cost Considerations

While in-house printing has numerous benefits, it's important to take the associated expenses into account. Maintenance, equipment and consumables might have a high starting cost. However, compared to outsourcing, in-house print duties can result in significant cost reductions over time. For your unique needs, perform a detailed cost analysis to establish whether in-house print duties are a viable option.


Outsourced Printing: Definition

The process of employing external specialists or businesses to manage the creation of various printed products is known as outsourced printing, sometimes known as commercial printing or print outsourcing. Businesses use outsourcing to take advantage of the knowledge, resources, and effectiveness of specialist service providers rather than investing in an in-house printing infrastructure.


Advantages of Outsourced Printing to Printing Services in Dubai


1. Cost Reduction

Businesses can avoid the high upfront expenses of buying and maintaining your equipment by outsourcing their needs. They can instead depend on specialized printing businesses that already have the required equipment and infrastructure. Businesses can take advantage of economies of scale, lower material prices, and bulk savings through outsourcing. Companies may deploy their resources more effectively and make investments in other parts of their business thanks to this cost-effective strategy.


2. High-Grade Results

Professional firms has the knowledge, practical experience, and state-of-the-art equipment necessary to produce prints of extraordinary quality. Their cutting-edge technology guarantees perfect color reproduction, clear and bright pictures, and exact text alignment. Businesses can obtain superior outcomes that improve their brand image and create a lasting impact on their clients by outsourcing their needs to industry specialists.


3. Having Access to Specialized Knowledge

Outsourced printing gives customers access to a pool of qualified experts with expertise in many printing-related fields. These professionals, who range from graphic designers to prepress specialists to print operators, have the knowledge and abilities necessary to effectively tackle challenging assignments. Their skill sets also include selecting the ideal paper stock, selecting suitable finishes, and optimizing print patterns to produce print products that are both aesthetically pleasing and expertly performed.


4. Scalability and Flexibility

The flexibility that outsourcing provides is one of its key benefits. Depending on the season, marketing initiatives, or level of business expansion, requirements might change substantially. Businesses can simply scale their needs up or down in response to demand with outsourced print duties, all without having to worry about excess capacity or underused resources. This scalability enables more agility in responding to shifting market conditions and aids organizations in maintaining an advantage over rivals.


5. Efficiency in Time

Businesses may devote their valuable time saved by outsourcing chores to their core capabilities and strategic projects. Companies may rely on outside partners to undertake time-consuming duties like designing, proofreading, and printing instead of investing hours in these processes internally. Businesses are able to fulfill strict deadlines and produce their printed documents on time because to this time efficiency, which translates into quicker project turnaround times.


6. Less Work to do and Less Stress

The process of printing can be labor- and time-intensive, requiring careful attention to detail and substantial coordination. Businesses can reduce internal team workloads and stress levels associated with handling projects in-house by outsourcing. Employee concentration on key duties is enabled by outsourcing printing, which boosts output and work satisfaction.


Disadvantages of Outsourced Printing


1. Lack of Control

Businesses give up a certain degree of control over the process when they outsource. They depend on outside service providers to correctly comprehend and carry out their objectives. Although reputable firms work hard to satisfy customers' expectations, there is always a chance of misunderstandings or discrepancies in interpretation. Due to this lack of direct control, the final product may somewhat deviate from the anticipated outcome or require revisions after the initial proofs have been reviewed.


2. Communications Issues

Any business partnership, including those involving the outsourcing of printing, requires effective communication. Communication issues may arise when working with outside providers, particularly when managing complicated projects or demanding design specifications. Project timeframes may be extended as a consequence of misunderstandings or communication delays, which may frustrate both parties. In order to guarantee that expectations are met and possible concerns are immediately resolved, clear and regular communication is crucial.


3. Delay and Turnaround Times

Although outsourcing can provide quicker turnaround times than doing it in-house, there is still a chance of delays. The scheduled delivery date may be impacted by outside variables including shipping constraints, unanticipated technical difficulties, or peak demand times. To reduce the danger of unanticipated delays, businesses must take these possibilities into account and build some flexibility into their project timeframes.


4. Possible Quality Problems

Outsourced print duties often produces high-quality output, however there is a small chance of experiencing quality problems. It is crucial to pick a dependable printing firm with a history of providing high-quality work. However, there is always a chance of occasional flaws or departures from expectations because of a variety of things including broken equipment, mistakes made by people, or outside influences. Potential quality problems may be reduced to a minimum by maintaining regular contact, doing quality inspections, and responding quickly to any complaints.


5. Dependence on Outside Service Providers

Utilizing outside service providers for essential requirements is known as outsourcing. This makes firms more reliant on these vendors, which can be advantageous in terms of experience and cost savings. The prompt delivery of printed goods may be impacted by any operations disturbances at the firm, such as equipment failures or labor issues. To reduce the risks related to reliance on a single service provider, it is crucial to have backup plans or alternate choices.


6. Concerns with Security and Confidentiality

Businesses may be required to disclose private information with outside providers when outsourcing, including designs, company logos, and customer information. As there is always a chance of illegal access or data breaches, this poses security and confidentiality problems. Working with firms that have strong security measures in place is essential. These measures should include secure file transfer protocols and respect to data protection laws.


Selecting the Best Outsourced Printing Company

The success of your initiatives depends on choosing the right outsourced partner:


1. Evaluation of Experience and Expertise

Consider working with a firm that has a track record of providing high-quality prints and top-notch customer support. To evaluate their reputation, look into their past experience managing projects comparable to yours and read client testimonials. A partner with deep industry knowledge can better comprehend your unique needs and produce better outcomes.


2. Taking a Look at Printing Capabilities

Make sure the business has the tools essential to meet your requirements. Examine their selection of services to see whether they provide offset printing, digital printing, large-format printing, or specialist finishes. Finding a partner that can meet both your present and future demands as your business expands is crucial.


3. Security and Confidentiality

Sensitive data, including private customer information or exclusive designs, is frequently used in projects. Choosing a partner who respects security and confidentiality is crucial. To preserve the security of your information, find out about their non-disclosure agreements, secure file transmission methods, and data protection procedures.


The Technique of Contract Printing

A methodical approach is used in effective outsourcing initiatives. An outline of the typical stages is provided below:


1. Gathering the First Consultation and Requirements

You and the partner will have a thorough conversation at the start of the project. Understanding your goals, material requirements, quantity needs, and desired timescales are all part of this session. To align expectations and guarantee a successful process, clear communication is essential throughout this step.


2. Pre-Press Preparation and Design

The design process starts when the requirements are identified. If your designs are already print-ready, you can go on to the pre-press phase, where the files are prepared for printing. Professional firms frequently provide graphic design services to produce aesthetically appealing layouts for your prints, in case you want aid with design.


3. Finishing and Printing

The actual work happens after the design and pre-press phases. The technique, such as offset or digital, is selected based on the project's needs. After the prints are created, they are finished by procedures like cutting, binding, or coating to get the desired outcome.


4. Monitoring and Inspection of Quality

A thorough quality control procedure is carried out before sending the final printouts. This guarantees that the prints are crisp, have accurate color, and are of high quality. Experienced businesses have quality control procedures in place to reduce mistakes and consistently produce faultless prints.


Typical Misconceptions Regarding Outsourced Printing

Despite the many benefits of outsourcing print duties, there are several widespread myths that discourage companies from considering this choice. Let's disprove some of them:


1. Control over the Printing Process is Lost

Losing control over the process does not entail outsourcing. Reputable printing companies actually recognize the value of collaboration and offer frequent updates and proofs for your authorization. They collaborate closely with you to guarantee that your vision is carried out while utilizing their skills to improve the result.


2. Problems with Communication with the Printing Partner

For outsourced duties to be successful, communication must be effective. Professional firms use devoted customer care personnel who operate as points of contact directly for the duration of the project. They promote effective contact, handle any issues, and promptly notify you on how your project is going.


3. Higher Prices and Unreported Costs

Contrary to popular assumption, outsourcing is frequently a more affordable option in the long term. Businesses may use their resources more effectively if the requirement for equipment investment, maintenance, and human expenditures is removed. Furthermore, the scalability of outsourced duties enables you to print more at a reduced cost per unit.



Making the option between internal and external demands significant thought. You can make an informed decision that fits your budget, requirements, and company objectives by comparing the advantages and disadvantages covered in this article and considering the particular circumstances of your firm.

  Jun 20, 2023       by Morha Michael       162 Views

Share This Post :